Contract Time Extension Report. Liquidated Damages Report. Contractual Overrun Calculations Sheets. As Constructed Plans and Cross-Sections if applicable.
Supporting Documents. A Transmittal Letter should be submitted for all final estimate assemblies and should be distributed as follows:. Original - State Construction Engineer. File Copy - Retained by Division Engineer. Copy - Resident Engineer. The completion date shown in the letter must agree with the completion date shown on all correspondence and that shown in the Project Diary. The portion of the letter that pertains to an overrun in the contract time must be in detail including intermediate completion dates.
See details of calculating the contractual overrun below. For Ticket Books, abbreviation of names is acceptable and contract line item numbers should be used rather that line item descriptions. Copies of any correspondence or other documentation granting time are to be attached to the Final Estimate Transmittal Letter, and the time extensions entered in HiCAMS.
Although not an extension of contract time, also attach copies of the documentation for any waiver of liquidated damages due to seasonal limitations. If a Supplemental Agreement that extends the contract time overruns in time, it is treated as a separate contract. The dollar amount of overrun applicable to the Supplemental Agreement is applied to the original estimated amount of the Supplemental Agreement and additional time is allowed in accordance with Article B 2 of the Specifications.
A breakdown of the original and final quantities involved in the work should be prepared for each Supplemental Agreement that grants time.
It must show the monetary value for the affected pay items. The pro rata time extensions for the Supplemental Agreements should be aggregated with any other pro rata for that Contract Time and entered in the pro rata field on the Damages Tab in the Review Estimates window.
In the event that the Supplemental Agreement was intended to grant time to more than one Contract Time and that time extension was omitted, a Department Initiated Claim should be entered extending the remaining Contract Time s.
Should a project have one or more intermediate contract times, each is to be treated on the same basis as contract time when calculating pro rata time extensions, as indicated in Article A of the Specifications. A breakdown of the original and final quantities involved in the work should be prepared for each intermediate contract time that overruns in time. As construction of the project nears completion, the Resident Engineer should request full size plans for the production of the As-Constructed Plans.
The request email is acceptable should be to the Contract Standards and Development Unit , Records and Documentation Management Officer, and should specify which print sets are needed, such as roadway, structure, utilities, etc.
The As-Constructed Plans will be scanned and stored electronically so it is essential that all entries are neat and legible. The following are requirements for various sheets of the As-Constructed Plans. The sheets are listed in the order they should appear in the As-Constructed Plans:. Cover Sheet: This should be Sheet Number 1 of this portion of the assembly.
Page numbers should be shown in the upper right hand corner. Page numbers should be numbered consecutively for all sheets thereafter. The number of total sheets should be shown on each page. Location of all right-of-way markers. These markers should be consecutively numbered starting at the beginning of the project. These same numbers should be recorded in the pay record book. A black pencil should be used to denote the original ground and a red pencil to denote final subgrade and side slopes on all cross-sections.
All necessary sketches and computations to document the final quantities should be shown in the pay record book except the actual plotting of rod readings and the area computations of the cross-sections. If used, this information is to be shown on supplementary sheets in the As-Constructed Plans.
The initials of the individuals plotting and checking the cross-sections and computing the areas as well as the date that the work was done should be shown. Sheets should be included in this portion of the assembly that contain the necessary sketches and computations. Electronic As-Constructed plans may be kept in lieu of the full size plans. These should be uploaded into SharePoint. The Construction Unit should be notified that the plans have been uploaded into the As-Builts folder on the project team site.
All pay record books should be submitted as part of the final estimate assembly. The contract number should be shown on the cover of each book. The total number of pay record books should be shown on the cover of each book, such as Number 1 of 12 , Number 2 of 12 , etc. There should be only one series of book numbers for a given contract. Do not create a separate series for structures. Do not summarize pay record books, but do total each page. Electronic pay records should be reviewed to ensure proper payment was made throughout the life of the project.
Tickets issued for payment by weight in accordance with the Construction Manual should be securely bound prior to transmission of the assembly. There should be one numerical sequence of ticket book numbers for each line item. When the quantity of an item is determined by the use of the Photogrammetry Unit, the original printed sheets that are transmitted to the Resident Engineer should be checked by the Resident Engineer and included as a part of the assembly.
The visual display of earthwork computations furnished from the Photogrammetry Unit can be discarded at the discretion of the Resident Engineer. If any quantities are manually calculated, Earthwork Computation Sheets Form should be used for the computation of unclassified excavation.
Earthwork Computation Sheets Form should be used for the computation of borrow excavation. The first sheet of the computation sheets should be a summary of sources of borrow or unclassified excavation and their individual totals as well as the grand total for the item for individual lines, such as L, L-1, Y-1, etc. The sheets in which the computations for the individual line or source totals should be shown. The Roadway Design Manual prepared by the Roadway Design Unit contains tables that can be used for computing the area of irregular surfaces.
A copy of correspondence authorizing an extension of the completion date s , executed Releases of Claim, all active claim resolutions, and all signed, original Supplemental Agreements not previously submitted to the Central Construction Unit should be uploaded in Sharepoint at the time of execution.
Any S upplemental Agreem ents not previously uploaded must be done prior to submittal of the final estimate assembly. Chapter 5 Linear Measurements Chapter 6 Weight Measurements Chapter 7 Other Measurements Chapter 8 Submittals To view a transcript of this CBT, please select this link: Chapter 1 Transcript Chapter 2 Documentation This module will discuss each of the types of final estimates source documentation.
To view a transcript of this CBT, please select this link: Chapter 2 Transcript Chapter 3 Area Measurements This module will describe methods for performing calculations for area measurements and provide example problems to illustrate documentation for final estimates.
To view a transcript of this CBT, please select this link: Chapter 3 Transcript Chapter 4 Volume Measurements This module will describe methods for performing calculations for volume measurements and provide example problems to illustrate documentation for final estimates. To view a transcript of this CBT, please select this link: Chapter 4 Transcript Chapter 5 Linear Measurements This module will describe methods for performing calculations for linear measurements and provide example problems to illustrate documentation for final estimates.
To view a transcript of this CBT, please select this link: Chapter 5 Transcript Chapter 6 Weight Measurements This module will describe methods for performing calculations for weight measurements and provide example problems to illustrate documentation for final estimates. To view a transcript of this CBT, please select this link: Chapter 6 Transcript Chapter 7 Other Measurements In this module, we will discuss the criteria and procedures for other types of measurement and payment.
To view a transcript of this CBT, please select this link: Chapter 7 Transcript Chapter 8 Submittals This module will cover the necessary resources used to assist in the preparation and submitting the Final Estimate. We will also discuss the items within the Final Estimates Documentation Submittal. Contact Us Employment MyFlorida. Chapter 2 Documentation This module will discuss each of the types of final estimates source documentation.
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